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Notice of Privacy Practices

Effective Date: September 11, 2025

This Notice describes how medical information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.

Our Responsibilities

Verve Medical (“we,” “us”) is required by law to:

  • Maintain the privacy and security of your protected health information (PHI).

  • Provide you with this Notice of our legal duties and privacy practices.

  • Notify you if a breach occurs that may have compromised the privacy or security of your PHI.

  • Follow the terms of this Notice.

How We May Use and Disclose Your PHI

We may use or disclose your PHI for the following purposes:

Treatment

To provide, coordinate, or manage your healthcare and related services (e.g., sharing information with physicians, nurses, or other providers involved in your care).

Payment

To obtain reimbursement for services (e.g., billing insurance companies, verifying coverage, or obtaining prior authorization).

Healthcare Operations

To support business activities such as quality assessment, staff training, auditing, and compliance.

When Required by Law

We may disclose PHI when required by federal, state, or local law.

Public Health & Safety

For preventing or controlling disease, reporting adverse events, or protecting public safety.

Other Permitted Uses

We may also disclose PHI in limited circumstances such as:

  • Organ and tissue donation requests

  • Military or national security activities

  • Workers’ compensation claims

  • Law enforcement purposes

  • Coroners, medical examiners, and funeral directors

Other Uses and Disclosures

We will not use or disclose your PHI for purposes not described in this Notice without your written authorization. For example:

  • Marketing purposes

  • Sale of PHI

  • Most sharing of psychotherapy notes

If you authorize such use or disclosure, you may revoke your authorization at any time in writing.

Your Rights

You have the right to:

  • Access your medical records and obtain a copy.

  • Request corrections if you believe information is incorrect or incomplete.

  • Request restrictions on certain uses or disclosures (though we may not be required to agree).

  • Request confidential communications (e.g., contact you at a different address or phone number).

  • Receive an accounting of certain disclosures we have made.

  • Obtain a paper copy of this Notice at any time.

  • File a complaint if you believe your privacy rights have been violated.

Exercising Your Rights

To exercise your rights, submit a written request to:

Privacy Officer
Verve Medical
[Insert Address]
Email: privacy@vervemedical.com
Phone: [Insert Phone Number]

We will respond to your request as required by HIPAA.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with us (see above) or with:

U.S. Department of Health & Human Services, Office for Civil Rights (OCR)
Website: https://www.hhs.gov/ocr/privacy
Phone: 1-800-368-1019

We will not retaliate against you for filing a complaint.

Changes to This Notice

We may change this Notice at any time. Updates will apply to all PHI we maintain, including information collected before the change. The effective date will always be shown at the top of this Notice.

Contact Us

For questions or more information about this Notice, contact:

Privacy Officer
Verve Medical
Email: privacy@vervemedical.com
Phone: [Insert Phone Number]

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